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Archdiocese of Portland in Oregon

 
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  • About
      • Archbishop Sample
      • Our Faith
      • Leadership
      • History
      • St. Mary's Cathedral
      • Oregon Catholic Conference
  • Ministries
      • Divine Worship
      • Formation
      • Marriage & Family
      • Ministerio Hispano
      • Pro-Life
      • Young Adults
      • Vocations
      • Works of Mercy
  • Find
      • Find a Parish
      • Find a School
      • Find a Career
      • Find a Department
      • Find a Staff Member
      • Find Oregon Catholic Directory
  • News
      • Event Calendar
      • Eucharist Revival - 2023
      • World Youth Day - 2023
      • Synodal Process
      • Praying for Peace in Ukraine
      • Happenings
      • Mater Dei Radio
  • Giving
  • Property and Risk Management

    • What We Do

      Manages properties belonging to the Archdiocese of Portland and provides oversight and support to parishes, schools and other Archdiocesan locations in matters concerning their real property including: 

      • Sale/purchase/lease/rental transactions
      • Construction/maintenance
      • Property tax matters
      • Environmental compliance
      • Easement and right of way dedications

      Administers the Archdiocesan Insurance Program, and works with parishes and schools on various risk management issues including:

      • Claims involving auto, liability, property, workers’ compensation and other insurance
      • Risk management and loss control programs
      • Compliance with governmental health, safety and other regulations
      • Risk management policies and procedures

      The Property and Risk Management Office serves as a day-to-day resource for parishes and schools in all aspects of property and risk management at the local level. All inquiries should be directed to RISKMANAGEMENT@archdpdx.org.

    • Our Staff

      • MaryFrances Casciato
        MaryFrances Casciato
        Property Mgmt., Coord./ Secretary, Bldg Commission
        503-233-8355
        mcasciatoarchdpdx.org
      • David Hodgin
        David Hodgin
        Property/Risk Management, Coordinator
        503-233-8313
        dhodginarchdpdx.org
      • Office Administrator
        Property/Risk Mgmt.
      • Risk Management Assistant
        Risk Management
        503-233-8360
        riskmanagementarchdpdx.org
      • Heather Wycoff
        Heather Wycoff
        Property/Risk Mgmt., Coord. - Griffin Center. Mgr.
        503-652-7476
        hwycoffarchdpdx.org
  • BUILDING COMMISSION

    • BUILDING COMMISSION MANUAL
      • Documents

        • BUILDING COMMISSION MANUAL with 2022 UPDATES
  • SAFETY FIRST GRANT PROGRAM

    • 2023 Safety First Grant Documents
      • Documents

        • SAFETY FIRST GRANT MEMO & GUIDELINES - PLEASE REVIEW THOROUGHLY
        • 2023 SAFETY FIRST GRANT PROJECT EXAMPLES
        • SAFETY FIRST APPLICATION (SUBMISSION WINDOW: JANUARY 1 - MARCH 13)
        • SAFETY FIRST GRANT CONTRACT
        • SAFETY FIRST PAYMENT REQUEST FORM (FINAL DUE DATE: DECEMBER 1)
  • ARCHDIOCESAN INSURANCE PROGRAM - building appraisals

    • 2023 Building Appraisals
      • Documents

        • Update Memo - Appraisals Beginning Mid-January - 1.19.23
        • APPRAISAL ANNOUNCEMENT MEMO 11.16.22
  • Risk Management Resource Manual (2019)

    • ARCHDIOCESAN INSURANCE PROGRAM
      •      Preface
             Philosophy
             Coverages

    • BUILDING MAINTENANCE CHECKLISTS
      •      Airconditioning Pre-Season
             Employee and Volunteer Safety
             Entrances and Exits
             Exterior
             Fire Safety
             General Maintenance 
             Hazardous Chemicals
             Heating Boiler Startup
             Interior
             Kitchen
             Playgrounds, Athletic Fields and Gymnasiums
             Security Inspection
             Stairs and Ramps
             Lighting and Electrical

    • CONTRACTS, AGREEMENTS FOR SERVICE AND LEASES
      •      Overview
             Agreement for Services 1.8.21- NEW
             Certificate of Liability Insurance & Additionally Insured Endorsement Form
             CYO Lease Agreement - New 8.10.21
             Contract 1.8.21 - New
             Ground Lease 1.8.21 - New
             General Lease 1.8.21 - New
             Parking Lot Lease 1.8.21 - New
             Rental Agreement, Outside User  Event 1.8.21 - New
            Short Term Lease 6.22.21

             Chartered Services Contract (Fillable)
             
            
             
             

    • EMERGENCY PREPAREDNESS
      •      Overview
             Earthquake
             Fire Prevention
             Water Damage and Remediation
             Emergency Procedures Manual
             Red Cross Information

    • ENVIRONMENTAL & SAFETY TRAINING INFORMATION
      •      Aerial Lifts Fact Sheet
             Asbestos
            
        Asbestos DEQ Survey Fact Sheet
             Asbestos DEQ
        - Materials that May Contain Asbestos
             Asbestos Fact Sheet - OSHA
             Asbestos Training - OSHA
             Bloodborne Pathogen Fact Sheet
             Bloodborne Pathogen Q & A
             Confined Spaces Fact Sheet
             Fall Protection Fact Sheet
             Flamable Liquids Fact Sheet
             Ground-fault Circuit Interruptors (GFCI) Fact Sheet
             Hazard Communication Fact Sheet
             Heating Oil Tanks (No Longer In Use) DEQ Fact Sheet
             Integrated Pest management (IPM) for Schools
             Ladder Safety
             Lead in Water Fact Sheet
             Lead in Construction Fact Sheet
             Lockout/Tagout Fact Sheet
             Mold Fact Sheet
             Mold Fact Sheet - OSHA
             Motor Vehicle Safety Fact Sheet
             Noise Exposure and Hearing Conservation Fact Sheet
             Oregon OSHA Right to Know Poster
             OSHA 3662 - Stepladder Use/Safety
             OSHA 3842 - Working Safely with Scissor Lifts
             Personal Protective Equipment Fact Sheet
             Portable Fire Extinguishers Fact Sheet
             Radon
             Respiratory Protection
             Safety Committee and Safety Meetings Fact Sheet
             Safety Data Sheets (SDS) Fact Sheet
             Sit-Stand Computer Workstations Fact Sheet
             Storage of Flammable Materials Fact Sheet
             Storage of Pesticides and Chemicals Fact Sheet
             Workplace Injury - OSHA 300 Log Instructions
             Workplace Injury- Recording and Posting Instructions
             Work Related Incident Reporting

    • EVENTS (USE OF PROPERTY BY OTHERS)
      •      Overview
             TULIP Guidelines
             TULIP Form (Fillable)
             Rental Agreement - Fillable (UPDATED)
         

    • GUIDELINES FOR LARGE PARISH SPONSORED EVENTS
      •      Overview (UPDATED)

    • INSURANCE - WHAT IS REQUIRED FROM OTHERS
      •      Overview
             General Certificate of Liability (Sample)
             Host Liquor Certificate of Liability (Sample)
             Transport Certificate of Liability (Sample)

    • REPORTING INCIDENTS AND CLAIMS
      •             Claim Reporting
                    Overview
                   Automobile Accident Incident Reporting
                    Overview
                    Accident Report (Fillable)
                    Employee Accident Reporting
                    Workers Compensation Claims (Instructions)
                    Employee Accident Report (Fillable)
                    801 Employee Accident Reporting Form - NEW 1/1/21
                   A Guide for Workers Recently Hurt on the Job - NEW 1/1/21
                    General Liability Incident Reporting
                    Overview
                    General Liability Incident Report (Fillable)
                    Property Loss and Damage Reporting
                    Property Loss Claim Form (Fillable)
                    Student Youth Accidents
                    Overview
                    Diocesan Claim Form - English 2022-2023 (NEW)
                    Diocesan Claim Form - Spanish 2022-2023 (NEW)
                    Myers, Stevens, Toohey Summary of Benefits (Youth Ministry) - Coming Soon
                    Short-Term (24 Hr) Student/Youth Accident Claim Form
                    Student/Youth Accident Report (Fillable)
                    Student/Youth Accident Insurance Brochure and Form (NEW 2022-2023)
                    Short-Term (24 Hour) Coverage for Overnight Travel (Optional)
                    Volunteer Accident Reporting
                    Overview (UPDATED August 2019)
                    Volunteer Accident Report
                    Volunteer Claim Form (Updated 2022)
                   
        Volunteer Claim Form Instructions (Updated 2022)

    • STUDENT AND YOUTH SAFETY
      •      Playground Safety
                Overview
                Public Playground Safety Checklist
                Public Playground Safety Handbook - Publication #325
         
             Student and Youth Travel
                Policy on Travel Involving Minors
                Chartered Services Contract (Fillable)
                Permission Slip (English)
                Permission Slip (Spanish)
                Blanket Transport Certificate (Sample)
                Certificate of Liability Insurance and Additionally Insured Form (SAMPLE)
                Driver Information Form (Fillable) (UPDATED)
                Inbound/Outbound Exchange Student Coverage (2017-18 Fillable) (2021-2022 Information Coming Soon)
                Student/Youth Emergency Info Form - English (Fillable)
                Student/Youth Emergency Info Form - Spanish (Fillable)

             Student and Youth Additional Insurance for Overnight Events
                 Standard Short Term Insurance Application Form (NEW)

    • TRANSPORTATION
      •      Overview
             12-15 Passenger Van Memo
             Driver Information Form (UPDATED)
                  Accident Reporting
                  Auto Accident Report
                  Oregon DMV Traffic Accident Form
                  Chartered Transportation
                  Blanket Transportation - Certificate of Liability Ins. & Endorsements (SAMPLE)
                  Transportation - Certificate of Liability Ins. & Endorsements (SAMPLE)
                  Transportation - Professional Services Contract
                  Adding or Deleting a Vehicle
                    
        Vehicle Add or Delete Form
                  Oregon DMV Bill of Sale Form

    • VOLUNTEERS
      •      Overview (UPDATED August 2019)
             Volunteer Accident Report
             Volunteer Claim Form (Updated 2022)
            
        Volunteer Claim Form Instructions (Updated 2022)

    • WHEN OTHERS REQUEST OUR INSURANCE
      •      Overview
             Certificate of Insurance Request

    • COVID 19 Resources
      • Ongoing Advisory Memo & Temporary Rules

        • OR OSHA COVID 19 WORKPLACE ADVISORY MEMO - MARCH 2022
        • HR COVID-19 Memo Addressing Temporary Workplace Rules
        • Div.1, 437-001-0744, Temporary Rule Addressing COVID-19 Workplace Rules
        • OHA FAQ Mask & Face Coverings 06-07-20
        • OHA 2288K Statewide Masks, Face Shields, Face Covering Guidance
        • OHA 2390R Reopening FAQ-Gatherings Indoor Social Get-Together
        • OHA 2697 Maximum Occupancy Sign
        • OHA 2728 Masks, Face Shields, Face Coverings are required
        • OSHA Covid-19 Online Training Course Link - NEW
        • OSHA Covid-19 Exposure Risk Assessment Form 11-30-2020
        • OSHA 3989 Prevent Worker Exposure to Coronavirus (COVID-19)
        • OSHA 3990 Guidance on Prepairing Workplaces for COVID-19
        • OSHA 3993 Worker Exposure Risk to COVID-19
        • OSHA 3994 Ten Steps All Workplaces Can Take to Reduce Risk of Exposure to Coronavirus
        • OSHA 4027 Covid-19 Guidance on Social Distancing at Work
        • OSHA 4045 Guidance on Returning to Work
        • OSHA 4097 Steps to Protect Cleaning Staff During COVID-19
        • OSHA 5504 COVID-19 Workplace Poster
        • OSHA 5513 Covid-19 Temporary Standards for All Workplaces FS86
    • Real Property Add/Delete Form (Insurance)
      •     Real Property Add and Delete

    • General Information

           12-15 Passenger Van Memo
           AED - Oregon Statutory Rules and Info for Use of Automatic External Defibrilaltors
           DMV Vehicle Bill of Sale
           OLCC Special Events Guide TLS & Exempt Events
           OLCC Nonprofit & Charitable Organization Exempt Events Form
           Oregon OSHA Right to Know Poster
           Oregon Workers' Compensation Guide - Injured on the Job
           Oregon Workers' Compensation FAQ


2838 E Burnside Street  Portland, Oregon, 97214
503-234-5334   info@archdpdx.org
 

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