Property and Risk Management - Archdiocese of Portland in Oregon - Portland, OR

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Property and Risk Management
- What We Do
  
  Manages properties belonging to the Archdiocese of Portland and provides oversight and support to parishes, schools and other Archdiocesan locations in matters concerning their real property including:
  
  Sale/purchase/lease/rental transactions
  
  Construction/maintenance
  
  Property tax matters
  
  Environmental compliance
  
  Easement and right of way dedications
  
  Administers the Archdiocesan Insurance Program, and works with parishes and schools on various risk management issues including:
  
  Claims involving auto, liability, property, workers’ compensation and other insurance
  
  Risk management and loss control programs
  
  Compliance with governmental health, safety and other regulations
  
  Risk management policies and procedures
  
  The Property and Risk Management Office serves as a day-to-day resource for parishes and schools in all aspects of property and risk management at the local level. All inquiries should be directed to RISKMANAGEMENT@archdpdx.org.
- Our Staff
  
  MaryFrances Casciato
  
  Property Mgmt., Coord./ Secretary, Bldg Commission
  
  503-233-8355
  mcasciatoarchdpdx.org
  
  David Hodgin
  
  Property/Risk Management, Coordinator
  
  503-233-8313
  dhodginarchdpdx.org
  
  Office Administrator
  
  Property/Risk Mgmt.
  
  Risk Management Assistant
  
  Risk Management
  
  503-233-8360
  riskmanagementarchdpdx.org
  
  Heather Wycoff
  
  Property/Risk Mgmt., Coord. - Griffin Center. Mgr.
  
  503-652-7476
  hwycoffarchdpdx.org
BUILDING COMMISSION
- BUILDING COMMISSION MANUAL
  Documents
  
  BUILDING COMMISSION MANUAL with 2022 UPDATES
SAFETY FIRST GRANT PROGRAM
- 2023 Safety First Grant Documents
  Documents
  
  SAFETY FIRST GRANT MEMO & GUIDELINES - PLEASE REVIEW THOROUGHLY
  
  2023 SAFETY FIRST GRANT PROJECT EXAMPLES
  
  SAFETY FIRST APPLICATION (SUBMISSION WINDOW: JANUARY 1 - MARCH 13)
  
  SAFETY FIRST GRANT CONTRACT
  
  SAFETY FIRST PAYMENT REQUEST FORM (FINAL DUE DATE: DECEMBER 1)
ARCHDIOCESAN INSURANCE PROGRAM - building appraisals
- 2023 Building Appraisals
  Documents
  
  Update Memo - Appraisals Beginning Mid-January - 1.19.23
  
  APPRAISAL ANNOUNCEMENT MEMO 11.16.22
Risk Management Resource Manual (2019)
- ARCHDIOCESAN INSURANCE PROGRAM
       Preface
       Philosophy
       Coverages
- BUILDING MAINTENANCE CHECKLISTS
  Airconditioning Pre-Season
       Employee and Volunteer Safety
       Entrances and Exits
       Exterior
       Fire Safety
       General Maintenance
       Hazardous Chemicals
       Heating Boiler Startup
       Interior
       Kitchen
       Playgrounds, Athletic Fields and Gymnasiums
       Security Inspection
       Stairs and Ramps
       Lighting and Electrical
- CONTRACTS, AGREEMENTS FOR SERVICE AND LEASES
       Overview
       Agreement for Services 1.8.21- NEW
       Certificate of Liability Insurance & Additionally Insured Endorsement Form
       CYO Lease Agreement - New 8.10.21
  Contract 1.8.21 - New
  Ground Lease 1.8.21 - New
  General Lease 1.8.21 - New
  Parking Lot Lease 1.8.21 - New
  Rental Agreement, Outside User Event 1.8.21 - New
  Short Term Lease 6.22.21
  Chartered Services Contract (Fillable)
- EMERGENCY PREPAREDNESS
       Overview
       Earthquake
       Fire Prevention
       Water Damage and Remediation
       Emergency Procedures Manual
       Re d Cross Information
- ENVIRONMENTAL & SAFETY TRAINING INFORMATION
  Aerial Lifts Fact Sheet
  Asbestos
       Asbestos DEQ Survey Fact Sheet
       Asbestos DEQ - Materials that May Contain Asbestos
  Asbestos Fact Sheet - OSHA
  Asbestos Training - OSHA
       Bloodborne Pathogen Fact Sheet
       Bloodborne Pathogen Q & A
       Confined Spaces Fact Sheet
       Fall Protection Fact Sheet
       Flamable Liquids Fact Sheet
       Ground-fault Circuit Interruptors (GFCI) Fact Sheet
       Hazard Communication Fact Sheet
       Heating Oil Tanks (No Longer In Use) DEQ Fact Sheet
       Integrated Pest management (IPM) for Schools
  Ladder Safety
       Lead in Water Fact Sheet
     Lead in Construction Fact Sheet
       Lockout/Tagout Fact Sheet
       Mold Fact Sheet
  Mold Fact Sheet - OSHA
       Motor Vehicle Safety Fact Sheet
       Noise Exposure and Hearing Conservation Fact Sheet
       Oregon OSHA Right to Know Poster
  OSHA 3662 - Stepladder Use/Safety
  OSHA 3842 - Working Safely with Scissor Lifts
       Personal Protective Equipment Fact Sheet
       Portable Fire Extinguishers Fact Sheet
       Radon
       Respiratory Protection
       Safety Committee and Safety Meetings Fact Sheet
       Safety Data Sheets (SDS) Fact Sheet
       Sit-Stand Computer Workstations Fact Sheet
       Storage of Flammable Materials Fact Sheet
       Storage of Pesticides and Chemicals Fact Sheet
       Workplace Injury - OSHA 300 Log Instructions
       Workplace Injury- Recording and Posting Instructions
  Work Related Incident Reporting
- EVENTS (USE OF PROPERTY BY OTHERS)
       Overview
       TULIP Guidelines
       TULIP Form (Fillable)
       Rental Agreement - Fillable (UPDATED)
- GUIDELINES FOR LARGE PARISH SPONSORED EVENTS
  Overview (UPDATED)
- INSURANCE - WHAT IS REQUIRED FROM OTHERS
       Overview
       General Certificate of Liability (Sample)
       Host Liquor Certificate of Liability (Sample)
       Transport Certificate of Liability (Sample)
- REPORTING INCIDENTS AND CLAIMS
    Claim Reporting
    Overview
             Automobile Accident Incident Reporting
              Overview
              Accident Report (Fillable)
              Employee Accident Reporting
              Workers Compensation Claims (Instructions)
              Employee Accident Report (Fillable)
             801 Employee Accident Reporting Form - NEW 1/1/21
             A Guide for Workers Recently Hurt on the Job - NEW 1/1/21
              General Liability Incident Reporting
              Overview
              General Liability Incident Report (Fillable)
              Property Loss and Damage Reporting
              Pr operty Loss Claim Form (Fillable)
              Student Youth Accidents
    Overview
    Diocesan Claim Form - English 2022-2023 (NEW)
              Diocesan Claim Form - Spanish 2022-2023 (NEW)
    Myers, Stevens, Toohey Summary of Benefits (Youth Ministry) - Coming Soon
    Short-Term (24 Hr) Student/Youth Accident Claim Form
    Student/Youth Accident Report (Fillable)
           Student/Youth Accident Insurance Brochure and Form (NEW 2022-2023)
    Short-Term (24 Hour) Coverage for Overnight Travel (Optional)
              Volunteer Accident Reporting
    Overview (UPDATED August 2019)
    Volunteer Accident Report
    Volunteer Claim Form (Updated 2022)
              Volunteer Claim Form Instructions (Updated 2022)
- STUDENT AND YOUTH SAFETY
       Playground Safety
          Overview
          Public Playground Safety Checklist
          Public Playground Safety Handbook - Publication #325
  
       Student and Youth Travel
          Policy on Travel Involving Minors
          Chartered Services Contract (Fillable)
          Permission Slip (English)
          Permission Slip (Spanish)
          Blanket Transport Certificate (Sample)
          Certificate of Liability Insurance and Additionally Insured Form (SAMPLE)
          Driver Information Form (Fillable) (UPDATED)
          Inbound/Outbound Exchange Student Coverage (2017-18 Fillable) (2021-2022 Information Coming Soon)
          Student/Youth Emergency Info Form - English (Fillable)
          Student/Youth Emergency Info Form - Spanish (Fillable)
  
  Student and Youth Additional Insurance for Overnight Events
  Standard Short Term Insurance Application Form (NEW)
- TRANSPORTATION
       Overview
       12-15 Passenger Van Memo
       Driver Information Form (UPDATED)
            Accident Reporting
            Auto Accident Report
            Oregon DMV Traffic Accident Form
            Chartered Transportation
            Blanket Transportation - Certificate of Liability Ins. & Endorsements (SAMPLE)
            Transportation - Certificate of Liability Ins. & Endorsements (SAMPLE)
            Transportation - Professional Services Contract
            Adding or Deleting a Vehicle
              Vehicle Add or Delete Form
            Oregon DMV Bill of Sale Form
- VOLUNTEERS
       Overview (UPDATED August 2019)
  Volunteer Accident Report
       Volunteer Claim Form (Updated 2022)
       Volunteer Claim Form Instructions (Updated 2022)
- WHEN OTHERS REQUEST OUR INSURANCE
  Overview
  Certificate of Insurance Request
- COVID 19 Resources
  Ongoing Advisory Memo & Temporary Rules
  
  OR OSHA COVID 19 WORKPLACE ADVISORY MEMO - MARCH 2022
  
  HR COVID-19 Memo Addressing Temporary Workplace Rules
  
  Div.1, 437-001-0744, Temporary Rule Addressing COVID-19 Workplace Rules
  
  OHA FAQ Mask & Face Coverings 06-07-20
  
  OHA 2288K Statewide Masks, Face Shields, Face Covering Guidance
  
  OHA 2390R Reopening FAQ-Gatherings Indoor Social Get-Together
  
  OHA 2697 Maximum Occupancy Sign
  
  OHA 2728 Masks, Face Shields, Face Coverings are required
  
  OSHA Covid-19 Online Training Course Link - NEW
  
  OSHA Covid-19 Exposure Risk Assessment Form 11-30-2020
  
  OSHA 3989 Prevent Worker Exposure to Coronavirus (COVID-19)
  
  OSHA 3990 Guidance on Prepairing Workplaces for COVID-19
  
  OSHA 3993 Worker Exposure Risk to COVID-19
  
  OSHA 3994 Ten Steps All Workplaces Can Take to Reduce Risk of Exposure to Coronavirus
  
  OSHA 4027 Covid-19 Guidance on Social Distancing at Work
  
  OSHA 4045 Guidance on Returning to Work
  
  OSHA 4097 Steps to Protect Cleaning Staff During COVID-19
  
  OSHA 5504 COVID-19 Workplace Poster
  
  OSHA 5513 Covid-19 Temporary Standards for All Workplaces FS86
- Real Property Add/Delete Form (Insurance)
  Real Property Add and Delete
- General Information
  
  12-15 Passenger Van Memo
  AED - Oregon Statutory Rules and Info for Use of Automatic External Defibrilaltors
       DMV Vehicle Bill of Sale
       OLCC Special Events Guide TLS & Exempt Events
       OLCC Nonprofit & Charitable Organization Exempt Events Form
       Oregon OSHA Right to Know Poster
       Oregon Workers' Compensation Guide - Injured on the Job
       Oregon Workers' Compensation FAQ